Academic or research dataset

The organization shall determine and document details about the acquisition and selection of data used in AI systems, including provenance and consent where applicable.

The organization shall document the provenance of data used in AI systems to enable evaluation and traceability.

Approaches for mapping AI technology and legal risks of its components – including the use of third-party data or software – are in place, followed, and documented, as are risks of infringement of a third-party’s intellectual property or other rights. There is a followed approach for mapping the technology and legal risk carried by each component, including data and software obtained from third parties and the rights position attached to them.

Policies and procedures are in place that address AI risks associated with third-party entities, including risks of infringement of a third party’s intellectual property or other rights. Third-party AI risk is addressed by policy covering data, models, software and services obtained externally, including the rights position on training data and model outputs.

High-risk AI systems that make use of techniques involving the training of AI models shall use training, validation and testing data that meet the quality criteria in Art.10(2)-(5): appropriate data governance, examination for possible biases, identification of data gaps/shortcomings, statistically relevant datasets to the intended purpose, and considerations specific to the geographical, contextual, behavioural or functional setting of intended use.

Where personal data has not been obtained from the data subject, provide the same identity, contact, purpose, legal basis, recipient and transfer information as Article 13, plus the categories of personal data concerned and the source the data came from including whether it was a publicly accessible source. Provide it within a reasonable period and at the latest within one month of obtaining the data, or at the latest at the first communication with the data subject if the data is used to communicate with them, or at the latest when the data is first disclosed to another recipient. The obligation does not apply where the data subject already has the information, where provision proves impossible or would involve disproportionate effort in which case appropriate protective measures including making the information publicly available must be taken, where obtaining or disclosure is expressly laid down by Union or Member State law with appropriate safeguards, or where the data must remain confidential under an obligation of professional secrecy.

Where data come from elsewhere the controller must give the Article 13 information plus the categories of data and the source (including whether publicly accessible), within a reasonable period and at the latest one month after obtaining the data, or at first communication with the data subject, or when first disclosing to another recipient, and must tell the data subject before further processing for a new purpose. The duty falls away where the data subject already has the information, where obtaining or disclosure is expressly required by domestic law with appropriate protections, where professional secrecy requires confidentiality, where providing the information is impossible or would involve disproportionate effort (judged by the number of data subjects, the age of the data and the safeguards), or where it would render impossible or seriously impair the purposes; a controller relying on the last two must protect the data subject's interests, including by publishing the information.